Accessibility :
Scripting :  [Disable AJAX and DHMTL]  [Disable javascript alerts]  [Remove all scripting]
Text Size : A A A A
61398700 Administrative Assistant II - Morristown, NJ

Job Information

ID :
#37003471
# of Positions :
1
Minimum Education Level :
High School Diploma/GED
Experience Required :
2 years
Duration :
Full Time Regular
Shift :
Unspecified
Hours per week:
40

Job Description

 

POSITION SUMMARY
This position performs primarily administrative work, including organizing, scheduling, coordinating, researching, compiling and analyzing information for the Company and/or specific Departments. The incumbent assists the management team or department heads in implementing department activities and internal communications. Works closely with all client facing employees and other employees, customers and/or vendors to assist with exchange of information and requests.

MAJOR JOB RESPONSIBILITIES
Performs administrative support duties of a routine or moderate level of difficulty to include the following:
Utilizes all systems such as Salesforce, Schwab, and Tamarac to maintain and manage client information
Provides administrative support to client-facing employees on daily tasks such as correspondence, mailings, UPS
Handles Salesforce File Cabinet projects for client-facing employees
Prepares expense reports and travel itineraries for client-facing employees when necessary
Handles setting up meeting rooms for client visits
Prepares client presentations and assists client-facing employees with meeting coordination
Researches information, compiles statistics, gathers and computes various data to prepare reports
Performs other duties such as special projects for client-facing employees
Assists the Office Manager with event planning and special projects
Backup to receptionist for the following responsibilities:
Answers main line phones
Processing of all vendor invoices in Salesforce and maintaining tracking to Accounts Payable
Maintaining all conference room calendars
Orders supplies for company employees
Notifies the appropriate area when office equipment such as copiers/printers/postage machines are in need of repair
Maintains copiers/printers and postage machines for every day change of toners and cartridges or any problems
Distributes and sorts all incoming company mail and passes on to the operations support team for scanning

SUPERVISORY RESPONSIBILITIES
None

SKILLS AND TRAINING
Ability to exchange information clearly and concisely and to present ideas, report facts and
other information.
Ability to manage own workflow and resolve questions and problems with supervisor.
Good written and oral communication skills.

SKILLS AND TRAINING
Knowledge of and the ability to practically apply, modern office practices and procedures including the following programs: Microsoft Excel, Word, PowerPoint, Outlook, and
Salesforce.
Good organizational skills; exhibits accuracy when working with detail.
Ability to understand and follow safety/security practices.

EDUCATION
High School diploma or GED required
Bachelor's Degree preferred.

WORK EXPERIENCE
Minimum 2 years of administrative support experience.

WORKING CONDITIONS
Work is mainly performed in a normal office environment. Noise levels usually are moderate.

HAZARDS
The hazards are only those present in a normal office setting.
This job description may not be all-inclusive. Employees are expected to perform other duties as assigned and directed by management. Job descriptions and duties may be modified when deemed appropriate by management.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age 40 and over, color, disability, gender identity, genetic information, military or veteran status, national origin, race, religion, sex, sexual orientation or any other applicable status protected by state or local law.

Equal Opportunity Employer of Minorities, Females, Protected Veterans, Individuals with Disabilities and LGBT.

Company Information

Name :
Description :
The Provident Bank
Type :
Direct Employer
Address :
830 Bergen Avenue
Jersey City, NJ 07306

Application Information

Online :
Job Posting Entered On :
11/15/2021
Job Posting Expires On :
2/13/2022