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61708519 Admin Assistant II - Summit Surgical - Voorhees, NJ

Job Information

ID :
#37060670
# of Positions :
1
Minimum Education Level :
High School Diploma/GED
Experience Required :
3+ years
Duration :
Full Time Regular
Shift :
Unspecified
Hours per week:
40

Job Description

 

HELPING YOU BE WELL, GET WELL AND STAY WELL
As one of New Jersey's largest non-profit health systems, Virtua provides comprehensive health care services to achieve its mission to help people be well, get well and stay well.

Virtua provides services through Virtua Medical Group with 302 physicians and other clinicians, and at its urgent care centers, hospitals, ambulatory surgery centers, health and wellness centers, fitness centers, home health services, long-term care, rehabilitation centers and paramedic program.

A leader in maternal and child health services, Virtua delivers nearly 8,000 babies a year. It provides health services to 1,500 businesses, and participates in Virtua Physician Partners, a clinically integrated network of 1,400 physicians and other clinicians.
Virtua is affiliated with Penn Medicine for cancer and neuroscience and the Children's Hospital of Philadelphia (CHOP) for pediatrics.

Virtua employs more than 9,000 and has been honored as the \#1 Best Place to Work in the Delaware Valley every year since 2007. It is the recipient of a 4-star rating from the Centers for Medicare and Medicaid Services (CMS) for quality of care, and its hospitals earned straight A's in patient safety by The Leapfrog Group and the 2016 Patient Safety Award from Healthgrades.

U.S. News and World Report ranked Virtua's Mount Holly and Voorhees hospitals as High Performing Hospitals and Voorhees as a Best Regional Hospital. Virtua is also the recipient of the Consumer Choice Award from the National Research Corporation.

Employment Type:Employee

Employment Classification:Regular

Time Type:Full time

Work Shift:1st Shift (United States of America)

Total Weekly Hours:40

Location:Voorhees, NJ

Additional Locations:

Job Summary:

Summary:

Provides general and advanced, administrative, secretarial, and office support.

Ensures efficient office operation.

Researches a variety of information requests and responds accordingly.

Prepares reports and presentations.

Assists in the formulation of the department budget, business, plan, and related planning functions.

Has regular contact with internal / external customers, suppliers, or employees.

Prepares and monitors invoices and office expense reports.

Has working knowledge of organization policies and department practices.

Leads work of other clerical or administrative support personnel on a project basis or as otherwise directed.

May assist in preparation and processing of dept. payroll.

Position Responsibilities:

\* Responsible for smooth operation of the office. Troubleshoot problems and resolve issues involving office workflow. Coordinate department events and administratively support special projects.

\* Screen phone calls and visitors, routing them to the appropriate party. Has regular contact with internal / external customers, suppliers, or employees. Address and resolve routine inquiries.

\* Schedule appointments, meetings, conferences, and maintain calendar(s). May take dictation. Prepare meeting minutes and memos. Compose routine and advanced correspondence. Make travel arrangements and maintain itineraries as requested.

\* Assist in the formulation of the department budget, business plan, or related planning functions.

\* Prepare office expense reports and monitor invoices. Select and interpret data to produce specialized reports. Prepare data for presentations and special projects. Process time sensitive material. May assist in preparation and processing of department payroll.

\* Maintain department records and files. Relay confidential information and often work with information of a sensitive nature. Process and/or maintain confidential or sensitive information.

\* Lead work of other clerical or administrative support personnel on a project basis, as assigned, or as necessary to ensure smooth office work flow. Assist in training clerical or administrative personnel. Fill in for other administrative support personnel on an as-needed basis.

\* Adapt developed procedures as assignments change; develop and adapt new office procedures as required by organizational changes or to ensure smooth office operation.

Position Qualifications Required / Experience Required:

3 5 years (see Required Education) executive secretarial or administrative support experience.

Computer user proficiency (Excel-Word-Power Point Outlook Internet).

Excellent Communication skills (verbal-written-listening) in order to interact with employees at all levels and external clientele.

Advanced organizational skills ability to work pro-actively with changing priorities.

Working knowledge of organization policies and procedures or ability to quickly learn and operate within those parameters.

Required Education:

High School diploma and 5 years executive secretarial or administrative support experience.

-OR-

Business or Secretarial School and 3 yrs. secretarial or administrative support experience.

All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, or on the basis of disability.

Company Information

Name :
VIRTUA HEALTH,INC.
Description :
As one of New Jersey’s largest, non-profit health systems, Virtua provides comprehensive health care services to achieve its mission to help people be well, get well and stay well. Virtua provides services through Virtua Medical Group with 500 physicians and other clinicians, and at its urgent care centers, hospitals, ambulatory surgery centers, health and wellness centers, fitness centers, home health services, long-term care and rehabilitation centers, and paramedic program.

A leader in maternal and child health services, Virtua delivers more than 8,000 babies a year. It provides health services to 1,500 businesses, and participates in VirtuaPhysicianPartners, a clinically integrated network of 1,000 physicians and other clinicians. Virtua is affiliated with Penn Medicine for cancer and neuroscience and the Children’s Hospital of Philadelphia (CHOP) for pediatrics. It employs over 9,000 and has been honored as the #1 Best Place to Work in the Delaware Valley many times since 2007. It is the recipient of a 4-star rating from the Centers for Medicare and Medicaid Services (CMS) for quality of care, and its hospitals earned straight A’s in patient safety by The Leapfrog Group. U.S. News and World Report ranked Virtua’s Mount Holly and Voorhees hospitals as High Performing Hospitals and Voorhees as a Best Regional Hospital.

Virtua is also the recipient of the Consumer Choice Award from the National Research Corporation.
Type :
Direct Employer
Address :
1200 howard blvd
suite 200
Mt.Laurel, NJ 08054

Application Information

Online :
Job Posting Entered On :
11/24/2021
Job Posting Expires On :
2/22/2022