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Document and Data Controller - Newton, NJ

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Experience Required :
Duration :
Full Time Regular
Shift :
First Shift (Day)
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Job Description


The document and data controller is responsible for compiling and entering engineering related documentation into the Thorlabs ERP system and to smooth the transition from development to manufacturing. This individual works closely with the Engineers to process documents related to product improvements, changes, and new product development. The individual requires excellent organizational skills and attention to detail. This role works in concert with production, purchasing, inventory control and marketing to ensure that all details are followed on the ECO and the release of the ECO's are distributed worldwide. Although the location of the position is in Newton, NJ, from time to time it may be required to undertake duties at other Thorlabs locations.

Essential Job Functions include the following, but are not limited to:

Responsible for data entry, document revision and control in the Thorlabs ERP system. Assists in positioning and reviewing ECOs with proper ECO classification and including all products affected by the changes.
Investigates problems with documentation by working with engineering, production, and purchasing.
Responsible for setting up and reviewing Items / BOMs and their settings, electronically filing drawings, assembly instructions and miscellaneous engineering and product related documents.
Collects and maintains files of the latest revision level documentation necessary to process initial releases, corrections and revisions to accurately control manufacturing processes.
Train engineers to provide all information needed in the correct form to smoothen transition from engineering into the system
Follows up with vendor on quotes for R&D and changes in supply.
Coordinates sending out task emails, ensure scheduling of preproduction meetings between Engineering and Production, and submitting of ECO for approval.
Managing of latest revision level documentation and timely distribution to appropriate users and ensure that obsolete documentation is removed from distribution.
Actively participates in efforts to increase workflow and process improvement.
Takes on easy dock-to-stock product releases and all related documentation.
Implements easier changes and updates to existing products assigned by engineering.


Some industry experience is desirable, but not required. Willing to train the right candidate

High School diploma or equivalent.
Specialized Knowledge and Skills:

ERP System, Proficient in MS Office
Ability to work independently and with little instruction
Ability to read and interpret documents such as procedure manuals, routine reports, and correspondence.
Ability to decipher technical documents for relevant information and willingness to develop an understanding for basic technical aspects of Photonics.
Ability to create documentation as part of process improvement
Experience in setting up bill of materials and manufacturing routes
Thorlabs values its diverse environment and is proud to be an Equal Employment Opportunity/Affirmative Action employer. All qualified individuals will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age or veteran status. Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law.

Company Information

Name :
Description :
Founded in 1989, Thorlabs seeks to accelerate the forward movement of scientific discovery and advancement! As a vertically integrated manufacturer of photonics components, instruments, and systems, our vast product portfolio includes over 20,000 items, ranging from optics and optomechanical positioning components to imaging systems, many of which are customer inspired.

Photonics is the foremost technology driving innovation in science and engineering. As the number of technological innovations has grown, Thorlabs has extended its core competencies in an effort to play an ever increasing role serving the Photonics Industry at the research end, as well as the industrial, life science, medical, and defense segments.

Headquartered in Newton, NJ, Thorlabs has grown to over 1800 employees with manufacturing and sales offices in the United States, United Kingdom, Germany, France, Sweden, Japan, China, and Brazil. As light-based technologies push into new markets, Thorlabs plans to enter early with the products and services required to ensure the ultimate success of our customers.
Type :
Direct Employer
Address :
56 Sparta Avenue
Newton, NJ 07860

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