The Contracts Coordinator performs a full range of complex duties with emphasis toward coordinating contractual relationships between the company, customers and vendors/subcontractors, in conformance with company standards and state and federal law. Serves as the primary interface with various internal teams, understanding their requirements and the stakeholders needs. To be successful in this role the Contracts Coordinator is extremely organized and highly process oriented. This role requires the ability to quickly evaluate competing priorities and manages the flow of information across internal teams while communicating with customers as needed to support the sales teams. The Contracts Coordinator will work closely with legal, accounting, quality, compliance and other teams as a primary point of Contact. The ideal candidate has a highly diverse set of skills which will allow the right person to support a diverse set of internal and external requirements.
Essential Job Functions include the following, but are not limited to:
Ensures contract acquisition and fulfillment in accordance with company guidelines, legal requirements, and customer specifications such as ISO, FAR and DFAR Coordinating with various internal departments to ensure appropriate reviews are conducted, scheduling required reviews, and obtaining final sign off to complete customer requests and see contracts to full execution Serves as a liaison with the sales teams, department managers, and customers regarding issues related to contacts issues Has a high degree of comfort in working with contracts, quality documents and other business documents and knows how and when to escalate to leadership for support Supports the development of end-to-end process around contracts including sales team workflow and training protocols Executing various administrative tasks related to supporting the operations and sales department, including reports, customer management using a variety of software tools including Microsoft Dynamic ERP System, CRM, MS Office programs to include but not limited to Excel, Word, and Power Point Adheres to contract policies, procedures, methods, operating practices, and performance standards for areas of responsibility Develops and maintains knowledge base encompassing frequently requested document types and industry and government standards
This position requires status as a U.S person
Minimum 2 years of experience in a similar and progressive position preferred. Must have good understanding of Microsoft product suite including Excel, Microsoft Teams and Microsoft Outlook. Preference for ability to use intermediate functions in Excel, including generating tables, graphs and interacting with large data sets.
Associates or Bachelorís degree required
Specialized Knowledge and Skills:
Demonstrated experience in Microsoft Dynamics, CRM, Microsoft Office (Excel, Word, Power Point) and communication tools Ability to read and interpret documents such as procedures manuals, routine reports and various correspondences. Reading and Interpreting complex documents and contracts Strong written and verbal communication skills. Demonstrated experience in a customer centric environment Demonstrated ability to work in a team environment and comply with high quality standards Strong ability to independently shift from one task to another to address changing business / customer priorities
Thorlabs values its diverse environment and is proud to be an Equal Employment Opportunity/Affirmative Action employer. All qualified individuals will receive consideration for employment without regard to race, color, religion, gender, gender identify or expression, sexual orientation, national origin, genetics, disability, age or veteran status. Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law.
Founded in 1989, Thorlabs seeks to accelerate the forward movement of scientific discovery and advancement! As a vertically integrated manufacturer of photonics components, instruments, and systems, our vast product portfolio includes over 20,000 items, ranging from optics and optomechanical positioning components to imaging systems, many of which are customer inspired.
Photonics is the foremost technology driving innovation in science and engineering. As the number of technological innovations has grown, Thorlabs has extended its core competencies in an effort to play an ever increasing role serving the Photonics Industry at the research end, as well as the industrial, life science, medical, and defense segments.
Headquartered in Newton, NJ, Thorlabs has grown to over 1800 employees with manufacturing and sales offices in the United States, United Kingdom, Germany, France, Sweden, Japan, China, and Brazil. As light-based technologies push into new markets, Thorlabs plans to enter early with the products and services required to ensure the ultimate success of our customers.